30 Oktober 2020 | Gesellschaft

How SME businesses can be eligible when applying for a tender

Johanna Kambala

1. Where to find tender opportunities

There are various procurement methods identified in the PPA, hence the type of procurement method will determine how it will be made known to the prospective bidders or the public at large. For example, in terms of Section 28 of the PPA, all Open Advertised Biding requires to be advertised in a newspaper with wide circulation. Most of the public entities advertise their bids in the print media and on their websites and social media platforms. It is thus imperative that SMEs make it a habit to buy newspapers every day as well as to visit the websites of various public entities to look for bidding opportunities.

2. How the procurement process works

The procurement process starts with the advertising of the bid by the public entity, which requires prospective bidders to acquire Standard Bidding Documents (SBD) either for free or by paying a certain amount. The standard rates for the purchase of bidding documents are as stipulated in Annexure 4A of the PPA Regulation. The Board or a public entity must set a deadline for the submission of bids, applications for pre-qualification and expressions of interest so as to allow sufficient time for the preparation and submission, with a view to maximising competition, which may not be less than the prescribed minimum period (The deadline may not be less than 30 days from the date of publication).

3. What to plan before you bid

One of the requirements to participate in the procurement process is that prospective bidders should have valid mandatory documents as per Section 50 (2) of the PPA (Good Standing Certificate from the Social Security Commission, Good Standing Tax Certificate from the Ministry of Finance and Affirmative Action Certificate from the Employment Equity Commission). These mandatory documents have expiry dates.

Submitting valid documents means that the documents should be valid within the closing date of the particular bid e.g. if a bid is closing on 30 October 2020 and one of the bidder’s documents is expiring on 29 October, this will result in the bidder being disqualified from the bidding process. It is thus imperative that SMEs have their mandatory documents updated on a regular basis.

Furthermore, the Standard Bidding Document is a comprehensive document which requires a detailed eye and thus cannot be completed in a rush. This is one of the reasons why SMEs are failing to succeed in the bidding process because they don’t spend enough time to complete the SBD thus omitting some of the information required e.g. failure to initial each page or to attached certified copies of the company directors.

How are bids evaluated

Evaluation of pre-qualifications or bids for procurements are usually done by an appointed ad hoc Bid Evaluation Committee as per Section 26 (1) of the PPA.

The Public Entity shall use the criteria and methodologies listed in the Standard Bidding Document, no other evaluation criteria or methodologies shall be used. The Public Entity shall award the Contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Document, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.

* Johanna Kambala works for the Central Procurement Board of Namibia as the marketing and stakeholders engagement specialist.

Gleiche Nachricht


Geliebt und kritisiert: Reizfigur Herzogin Meghan wird 40

vor 4 monaten - 03 August 2021 | Gesellschaft

Santa Barbara/London (dpa) - Nur wenig mehr als zwei Jahre war Meghan Markle aktives Mitglied des britischen Königshauses - dennoch war es der wohl folgenreichste...

Altpastor Peter Pauly verstorben

vor 4 monaten - 19 Juli 2021 | Gesellschaft

Windhoek/Otjiwarongo (hf) - Peter Pauly ist am Freitag, 16. Juli 2021, im Alter von 103 Jahren in Otjiwarongo verstorben, wenige Monate vor seinem 104. Geburtstag....

Pride Month in Windhoek

vor 5 monaten - 25 Juni 2021 | Gesellschaft

Windhoek (nve) Weltweit finden jährlich im Juni Straßenparaden als Protest gegen die Diskriminierung der LGBTQI+ Gemeinschaft statt. Bei den Veranstaltungen, die sich in Regenbogenfarben hüllen,...

Geingob kondoliert Tansania

vor 8 monaten - 19 März 2021 | Gesellschaft

Windhoek (NAMPA/jl) • Namibias Präsident Hage Geingob kondolierte anlässlich des Todes von Tansanias Präsident John Magufuli dem gesamten tansanischen Volk zu seinem Verlust. Der...

Lerch, Moritz Nachruf

vor 8 monaten - 18 März 2021 | Gesellschaft

Die Mitglieder des Lion Clubs Alte Feste erinnern sich ihres Club-Kollegen Moritz Jean Lerch, der am 30. Dezember 2020 verstorben ist. Er wurde am...

„Das Funkhaus muss jünger werden“

vor 9 monaten - 26 Februar 2021 | Gesellschaft

Von Jannik Läkamp Windhoek Seit Anfang diesen Monats hat der deutsche Dienst der NBC eine neue Chefin. Uli Gall ersetzt Lucia Engombe - vorerst allerdings...

Advokat Masiza verstorben

vor 9 monaten - 17 Februar 2021 | Gesellschaft

Swakopmund/Walvis Bay (er) - Der Advokat Shakespeare Masiza ist am Montag im Alter von 50 Jahren in Walvis Bay an den Folgen einer COVID-19-Infektion verstorben....

Amtsperiode verlängert

vor 10 monaten - 11 Januar 2021 | Gesellschaft

Windhoek (hf) - Das Präsidialamt hat die Amtsperiode der Leiter der Anti-Korruptionskommission (ACC), Paulus Noah, vormals Amtsrichter, und Advokat Erna van der Merwe um sechs...

Donbaldt Noa begraben

vor 11 monaten - 24 Dezember 2020 | Gesellschaft

Windhoek/Ohakweenyanga (TH/hf) - Donbaldt Noa, Ingenieursstudent im vierten Jahr und Sohn des Direktors der Anti-Korruptionskommission (ACC), Paulus Noa, wurde gestern in Ohakweenyanga im Kreis seiner...

Going back to her roots

vor 1 jahr - 30 Oktober 2020 | Gesellschaft

Michelline NawatisesSybil Somaes is the managing director of Compli-Serve Namibia, based in Windhoek and has experience primarily spent in Namibian financial services. She was instrumental...